7 Things No One Tells You About Choosing a Wedding Venue

7 things no one tells you about choosing a wedding venue. What should you consider before signing with a wedding venue. How will choosing a wedding venue impact your wedding planning process - millennial blog

When it comes to choosing a wedding venue, people typically tell you to think about the basics, such as rates and capacity. But choosing a good wedding venue can really make or break your planning experience. The venue sets the tone for your entire wedding and should be a place that leaves you feeling totally confident about your big day. Everything and everyone come together and centers around the wedding venue, so keep these things in mind when choosing yours:

1.Ask your “must have” vendors first.

I chose my photographers from Pinterest before I chose anything else. I saw their photos and became totally obsessed with them. They are the sweetest husband-wife duo and every review I read swore up and down that you would want to be friends with them after your wedding and they would leave you feeling totally comfortable and at ease throughout the planning process and on the big day, which couldn’t have been more spot on. I knew I had to have them as my photographers without a doubt. We planned on having a destination wedding since 80% of our guests would be flying in from out of town if we did it local to where we live, and there was no way I was having a wedding in NY (unless it was at this super cool hippie-dippie place in the Catskills). So I turned to my must have vendor I asked them for suggestions. They gave me a list of places they enjoyed working with in the past so I set meetings up from there. The thing is, if you get a good vibe from your vendor, chances are they are only going to recommend venues that are easy to work with – which in turn not only makes your life easier but theirs too. At the end of the day, having a team of vendors who has worked well together in the past makes the day run a lot smoother if anything comes up.

the confused millennial rachel ritlop eric dresdale brooke images

Brookeimages.com

 

2. Think in terms of ease & practicality for your guests and for you.

Granted it is your wedding day, so asking people to go to your church or temple then drive an hour to a reception is fairly common and people will obviously do it; but will this give you more stress? It’s definitely going to take away from your guests experience. How will the guests get from the multiple locations? Will it cost your more money? Are the added variables of what could go wrong (for example if your wedding is in the winter, will a long drive between venues potential lead to travel hazards?). There really is no right or wrong answer to this, it depends on time of year, weather, costs, size of the wedding, and so on. Just something to consider.

We opted to do everything in one place since it was a destination wedding, we wanted people to feel like they were on vacation and we did not want to worry about coordinating additional details.

ritz carlton amelia island the confused millennial rachel ritlop

 

3. Get clear on your vision before the wedding venue visits.

Go H.A.M. on Pinterest. Seriously, get on it ASAP. This is my personal Pinterest page, and you can see I have a board for everything (which made planning SO easy, because for the florist I just gave her my board, I had a “wedding bites” board for the chef, a “wedding love” board for all the decor and details for the planners, and so on). When it came time to actually visit wedding venues I knew what I was trying to envision. Our florist pointed out that I had re-pinned the same bouquet multiple times without realizing it, which in turn, became my bouquet the day of. I also knew that I wanted everything to be at one location, but I did not want a wedding at a hotel with a million of the hotel patrons watching from their balconies, so finding a hotel/resort that could offer some privacy was a big deal. Think about what you do and do not want on your big day.

 

4. Check reviews on multiple platforms.

Check WeddingWire, The Knot, Facebook, Instagram, Google Reviews, AND Yelp! I know this may sound excessive, but ICYMI people buy reviews! Seriously, it’s a thing. Chances are they are not buying reviews on ALL of the above platforms though. So make sure you get as clear of a picture as possible. Also, don’t be afraid to skip over friends recommendations. They may have different tastes or budgets than you, so do you own due diligence. Do this before visiting the wedding venues too, because it will give you more knowledge on questions to ask or warning signs to be wary of.

 

5. Keep your eyes open for red flags during the initial visit.

I can not stress this enough. The first wedding venue we officially visited left us feeling totally frustrated and depleted about making our vision come to life. We kept asking questions about customizing the locations of the ceremony, cocktail, and reception and kept being met with some variation of ‘no.’ Every question was met with: “well we can only do that if you have 180 guests or more or you are willing to pay as if you have 180 guests” or “well we could do that but we won’t be able to guarantee it until a week before the big day if no one else uses that space” or simply, “we can’t do that.”  During your initial visit you should be asking tough and specific questions, and if you don’t feel like you are in the honeymoon phase of it all, then get out.

Also – as a side note, if you are doing a hotel/resort wedding (or even just getting a block of rooms somewhere but doing your wedding somewhere else), I highly recommend actually staying at the location and seeing all the rooms your guests may experience prior to booking.

Some back story: Our first night staying at venue option 1 the water was out in our hotel room. Our room was gorgeous, newly upgraded, so I didn’t want to switch rooms, but I hadn’t showered since 8 am that morning and spent the whole day traveling and doing site visits. I wanted to shower at 9 pm. I was cranky. When we kept calling the front desk they couldn’t tell us when the water would be back on, if at all that night. They kept sending us on a wild goose chasing from person to person with long waits. I asked if I could shower at the spa or a vacant room and come back to my room and they said no. I was livid. They said they would call when the water came back on, which they never did. Eventually an hour or so later I heard water running in another room so I checked ours for the hundredth time and saw I could shower. The corporate offices made everything right with us in the end, but I was way too nervous about our guests experience from there.

Also sometimes resorts or hotels are undergoing renovations in sections. They may show you the nicest rooms, but remember to ask if all the rooms look like this and if they don’t ask to see those too. If there are different grades of rooms you can try to negotiate the nicer rooms into your block only, or simply choose somewhere else.

Ritz carlton amelia island florida the confused millennial

6. Ask about renovations.

During your planning visit, ask if the venue has any scheduled renovations or large projects planned during the time of year you are considering. The last thing you want is for that gorgeous view you fell in love with to be obstructed; or not have access to the spa if you planned on spending some time in the saunas or steams de-stressing before the craziness (or after).

However, keep in mind, that just because none are planned at that time, it doesn’t mean renovations will not come up…

This was actually a question I had asked during the initial visit and was told nothing was planned. We signed the contracts and then the new year came, with the new plans from corporate about the hotel. We received a call towards the end of January 2016 stating that corporate decided to renovate our reception location starting two weeks before our wedding day #crushed.

Like I said, choose a wedding venue you feel confident in. The staff was great and offered us two options: 1) change our wedding date, they even contacted our vendors for us to help put a few new dates on hold or 2) change the reception location.

If you caught this post on how my wedding was different than I imagined, you know that I had a lot of anxiety about an all outdoor wedding; so we didn’t have one originally planned. Instead, we had this beautiful wood-paneled restaurant with panoramic ocean views. Very rustic. Very safe from mother Earth’s elements. Since it was a restaurant, it meant we would be having a brunch wedding so the restaurant could open as planned that night, I purchased a “daytime” wedding dress (the first of seven I ended up purchasing – more on that in another post). I hate ballrooms. No offense if you have a wedding in a ballroom, but something about ballroom carpet in pictures just drives me crazy. So when they talked about switching the location I felt at a total loss since I didn’t want a ballroom and the only other option was outside. I knew we couldn’t move the date, and I knew that to really have the rustic natural elements I wanted to incorporate on our wedding day, we would need to have a wedding outside. The staff was phenomenal at helping us bring everything together while sticking to our original budget.

7. Check the venue’s vendor policies.

You see, one of the worst things is to fall in love with a wedding venue, who only allows you to work with a small list of approved vendors. Do not assume that because the  wedding venue is great their list of vendors is great. This can be a total headache if this list is out of date or not your style. Sometimes venue’s will charge you an additional fee if you stray from the list, some wedding venues won’t let you stray from the list at all. Spend the time looking through the vendors and meeting with them before signing on with the venue.  Chances are you are paying the venue a rental or usage fee of some sort, make sure you comb through the fine print for any additional hidden fees.


Lastly, don’t forget your standard questions for a wedding venue: availability (if you have a specific date or time of year); rates, capacity, restrictions, transportation/parking, caterer (in-house or outside – if outside what is the re-heating situation like), hidden fees/extras (security, additional hours, set up and breakdown fees, music has to stop at a certain time, etc).

Then there is always the backyard wedding option! Check out these helpful tips for planning a backyard wedding.


Are you planning a wedding? Grab TCM’s Wedding Planning Checklist!

 


Photo Cred: Brooke Images

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  • Cristina
    December 14, 2016 at 9:10 am

    I don’t have to face this struggle, yet and to be honest I hope I won’t have to any time soon. But my best friend is facing a lot of challenges for planning her wedding. I’m sure she’ll love these pieces of advice!

    Cristina | *janded

    • Rachel Ritlop
      December 16, 2016 at 9:17 am

      I hope her planning goes a lot smoother soon! what are some of the challenges she is having?

      • Cristina
        December 16, 2016 at 1:41 pm

        Mostly about the venue and guest lists.

  • Chrissa - Physical Kitchness
    December 14, 2016 at 9:18 am

    Great tips! When I got married in my small-ish hometown, there were only two wedding venues to pick from. Which is a blessing and a curse!! I love ‘go HAM on Pinterest” LOL!!!!

    • Rachel Ritlop
      December 16, 2016 at 9:17 am

      Haha that’s so nice though! I always wished I loved in a super small town haha

  • Sarah Jean
    December 14, 2016 at 10:42 am

    I knew where my venue would be 10 years before I even met my husband. haha BUt you are so correct in all these points, which I still had to think about, like ease of guests getting there!

    • Rachel Ritlop
      December 16, 2016 at 9:18 am

      That’s amazing! where was it and what type of venue was it?

  • Marie Morgan
    December 14, 2016 at 11:04 am

    I am not getting married anytime soon but like every other woman I have dreamed about it. I wouldn’t know the first thing to planning a venue but thanks to this post I now have another tool to create my dream!

  • Anna Hubbard
    December 14, 2016 at 11:47 am

    Rachel, this is an amazing post! I love how you outlined every consideration: what works well with vendors, privacy, and the quality of the rooms you book for your guests. I will definitely be pinning this to my wedding board!
    -Anna | http://www.fivefootandfabulous.com

    • Rachel Ritlop
      December 16, 2016 at 9:22 am

      Awe thank you Anna! So happy it was helpful! If you ever have any questions don’t hesitate to ask!

  • Jenny
    December 14, 2016 at 12:06 pm

    Loved this Rachel! My venue was basically all inclusive so it was awesome!

  • Mommy Blogs It
    December 14, 2016 at 12:42 pm

    Great tips! I never even thought about the renovation question – what a good idea – could totally ruin your day!

  • Kristin C
    December 14, 2016 at 4:10 pm

    I never would have thought about the renovations! Good call!
    Your photos, your decors- everything- looks amazing! Such a gorgeous wedding!

    • Rachel Ritlop
      December 20, 2016 at 11:11 am

      Awe thank girl <3 yeah it could totally take away from the experience!

  • mckenna bleu
    December 14, 2016 at 4:34 pm

    These are great things to keep in mind when picking out and thinking of a venue!

  • Falon Loves Life
    December 14, 2016 at 5:20 pm

    These are great! As a wedding planner, I would add this: be really clear on what your venue requires from your vendors. A couple of venues I have worked with have asked for some weird things (reference letters, extra insurance coverage, even a security deposit) and if those things cost me money, I pass that cost on to my couples. Be aware of what they are going to ask for so you can relay this to your other vendors before signing contracts.

    • Rachel Ritlop
      December 20, 2016 at 11:12 am

      Agreed! I totally forgot that in the post!

  • Greta Hollar
    December 14, 2016 at 11:27 pm

    Girl where were you when I got married? I so could have used these tips!

    Greta | http://www.gretahollar.com

    • Rachel Ritlop
      December 20, 2016 at 11:12 am

      Haha thank you Greta! haha What type of venue did you have?

  • Sam Crawley
    December 15, 2016 at 12:00 am

    I love this! Will definitely have to keep in mind when I get married.
    -Sam | http://www.lolaandlilacs.com

  • Kaitlyn Fickle Killebrew
    December 15, 2016 at 8:56 am

    This post is awesome for the engaged! I wish I had read an article like this when I was planning my weddinf

  • Shane Prather
    December 15, 2016 at 10:22 am

    I am so bookmarking this for one day when I tie the knot! Very helpful!

  • Allie Blaising
    December 16, 2016 at 12:34 am

    Absolutely stunning wedding Rachel! <3 Love this! – http://www.allison-blaising.com/

  • Bella B @ xoxoBella
    December 16, 2016 at 12:51 am

    I can’t imagine how consuming and stressful wedding planning is. I have a hard time planning what to wear each day! Great information!

    • Rachel Ritlop
      December 20, 2016 at 11:14 am

      Haha well that’s because you always have the best outfits and probably change multiple times a day! Wedding planning will be a breeze for you after putting together the stuff you do for the blog!

  • Casey Oakley Bennevault
    December 16, 2016 at 9:14 am

    So much great info here! I wish Pinterest had been around when I was planning my wedding – I feel like it takes wedding planning to a whole new level and makes it so much easier to have a clear, tangible vision of what you want!

    • Rachel Ritlop
      December 20, 2016 at 11:14 am

      It really does! My planner and team said that weirdly more brides don’t use it like I did!

  • Erica
    December 16, 2016 at 9:50 am

    Yes yes yes yes aaaaaand yes! Our photographer loved shooting our reception visually, but HATED the guy that runs it and they had so much tension…super awk. Those relationships matter and affect your own planning process (and sanity…).

    Coming Up Roses

    • Rachel Ritlop
      December 20, 2016 at 11:15 am

      Yes! one of my friends was telling me how she felt shamed by her photographer and planner and venue and all the dynamics were making my head spin for her! Nobody got time for that #byefelicia!

  • Taylor Smith
    December 16, 2016 at 10:45 am

    My venue was a beautiful penthouse room with rustic brick walls and panoramic windows overlooking the city. It was very “me”. We visited many times to make sure everything went according to plan!!!!

    • Rachel Ritlop
      December 20, 2016 at 11:16 am

      Awe it sounds so darling!

  • Tilley
    December 16, 2016 at 10:57 am

    This is beyond smart. The lady who ran my venue was less than organized so I had to stay on top of her. Great tips!

    • Rachel Ritlop
      December 20, 2016 at 11:17 am

      Thanks Tilley! I can only imagine what that was like!

  • Jordyn
    December 16, 2016 at 2:58 pm

    Working in bridal I heard so many wedding venue horror stories. I can’t imagine how stressful any vendor issues would be for a couple. Not being able to shower would be pretty irritating to me haha!

    • Rachel Ritlop
      December 20, 2016 at 11:17 am

      Haha right! Every venue we visited after that I asked how they would handle the situation and based a lot around that too. Nobody wants their guests to have a bad experience!

  • Kelsie Kleinmeyer
    December 16, 2016 at 7:09 pm

    Your pictures are so stinkin’ gorgeous. I agree with all of these! We ended up having our ceremony and reception at the same place and it made things SO much easier- especially because it rained.

    • Rachel Ritlop
      December 20, 2016 at 11:18 am

      Awe thanks girl! Oh rain is lucky!! haha it rained in the morning on our day!

  • Elly Leavitt
    December 16, 2016 at 10:37 pm

    such beautiful pics! I feel like every single one of your blogposts are/are going to be so so useful in the future haha I am def using you as a resource for all things wedding related

    • Rachel Ritlop
      December 20, 2016 at 11:18 am

      Haha thank you! yeah I debated doing this series since my readers are half married and half single and only a few engaged, but I was like F it! People can always come back around! haha

  • Sydney Power
    December 17, 2016 at 3:04 am

    These are all very important tips! Where did you get married? it looks lovely

    • Rachel Ritlop
      December 20, 2016 at 11:19 am

      Thank you! The Ritz Carlton in Amelia Island! It was the best experience ever with them.

  • Silvia Marquez
    December 17, 2016 at 7:07 am

    This is an awesome checklist! Some of these things I’ve never thought about and now you have me wondering. Great post!

  • Jessica Lam
    December 17, 2016 at 10:23 am

    These are really good to know for the future! I can’t wait to have my own wedding haha 🙂 These photos are stunning by the way!

    http://www.diaryofatorontogirl.com

  • Chelsea
    December 17, 2016 at 11:31 am

    Yes, yes yes!!! The first thing we did in the planning process was scheduling our venue, and although I’m still happy with our choice, the venue doesn’t really totally fit my vision for our wedding. Our wedding is very boho-styled and wanderlust theme, and my venue is a popular sports bar banquet hall. I think we needed to have it there because our wedding is going to be large and it’s one of the only local vendors that hold over 300 people, but it doesn’t really fit our theme that much, so I’m going to have to decorate and make it MY vision!!

    • Rachel Ritlop
      December 20, 2016 at 11:20 am

      I can’t WAIT to see you wedding! It’s going to be so beautiful! ours was very boho-whimsical. I think when you have that many guests it’s always a little different, we only wanted like 50 people which made planning a lot easier IMO

  • Bella B @ xoxoBella
    December 17, 2016 at 1:45 pm

    This is such an awesome. I cant wait get married one day!!

    • Rachel Ritlop
      December 20, 2016 at 11:20 am

      Thanks Bella! You are going to make a beautiful bride!

  • Adriana
    December 17, 2016 at 11:29 pm

    Practicality is huge!!! Such a good tip. This whole post is great – I love your wedding pictures! You looked stunning!!!

  • Michelle Champalanne
    December 19, 2016 at 10:00 am

    These are great tips! So many I would have never even thought about! I’m glad it all worked out in the end!

    • Rachel Ritlop
      December 20, 2016 at 11:20 am

      Thank you Michelle!

  • Teresa Laura | MCBL
    December 19, 2016 at 11:19 am

    This is seriously so helpful! So many things I wouldn’t have thought of.

  • Miss ALK
    December 20, 2016 at 9:30 am

    All such important tips- I’ll definitely keep these in mind someday. And your photos are beautiful!!

    xoxo A
    http://www.southernbelleintraining.com

  • Elana
    December 20, 2016 at 10:57 am

    Your pictures are gorgeous! Congrats again! I’ll be saving these tips 🙂

  • Kayla Rivoli
    December 28, 2016 at 10:02 pm

    There are so many great tips in this post! I would love to have a gorgeous wedding like this! The photos are stunning. Definitely pinning your post for future reference 😉

    Kayla | kaylablogs.com

  • Myfirstbooking .com
    January 30, 2017 at 7:57 am

    Good article! We have to choose a good venue for the wedding because wedding is the most auspicious occasion . In Hyderabad there are many good venues , wedding planners in the city looking for a good venue check out this link http://myfirstbooking.com/Home/Description/ananthula-ram-reddy-gardens https://uploads.disquscdn.com/images/45f8e8cb443d753b63eb19db671b3b47697595b04b5310d1fe412eaeca1bee17.jpg

  • Ben N Leah Weber
    November 3, 2017 at 9:49 pm

    Wonderful tips!! When we were looking for a venue it was SO stressful! So many things to think about and consider! You nailed the key points!

  • Sarah Fleming
    November 5, 2017 at 8:59 am

    Great post. When we saw my wedding venue for the first time it was not in the best shape. But, we asked what renovations were occurring and everything turned out beautiful! It never hurts to ask and always know what you want!

  • karyl henry
    November 5, 2017 at 10:07 am

    Wow, you really did a great job with all of these tips! And the great thing is, the tips carry over for an event or big party too. Thanks so much for this

  • Jessica | Petite Style Script
    November 5, 2017 at 12:26 pm

    These are great tips -very practical and things that many may not think about!

  • Sarah Kranz
    November 5, 2017 at 5:24 pm

    Great list, I am sure many people will find this helpful!

  • Casper de Boer
    November 20, 2017 at 11:23 pm

    Thanks so much for the very nice “super cool hippie-dippie” shout-out to our Catskills place, Rachel! And what great advice! — Casper at The Roxbury Barn & Estate